Breakfast Meetup

Patient Recruitment Crisis: Trials Find Patients

Patient Recruitment Crisis Breakfast-Meetup is a focused, solution-driven forum where Pharma, Biotech, sponsors, and CROs come together to tackle enrollment barriers and co-create faster, more effective patient recruitment strategies.

15 October 2026
08:00 – 12:15
Barcelona, Spain
Limited Seats

A Power-Packed Breakfast Meetup

Short on time? Big on impact. Connect, learn, and leave inspired before noon.

Industry Experts
0
Speakers & facilitators
Networking
0
Focused collaboration
Invite-Only Attendees
0
Senior Leaders
Focused
Discussions
All before noon
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Transform Your Morning into a Powerhouse of Connections

Power Breakfast, Meaningful Connection

Start your morning with a dynamic, high-impact breakfast designed for genuine conversations & powerful networking.

Strategic & Impact-Focused

Hosted in Barcelona, BioRegion of Catalonia, this breakfast meetup brings senior leaders together to address critical patient recruitment challenge.

Big Value, Small Price

Network with top industry leaders, key decision-makers, and forward-thinking innovators — without stretching your budget.

Catalyzing Market Reach

No full-day seminars or endless sessions. In just one focused morning, walk away with the latest insights, new contacts and ideas.

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The Reality of the
Recruitment Crisis

Clinical trials today are more complex than ever. Over the past decade, studies have seen a significant increase in procedures and data collection requirements, placing additional burden on both patients and sites.

75%

Although more than 75% of patients express willingness to participate, lack of awareness and accessibility continues to limit enrollment.

Exclusive Event

The Idea Behind the Breakfast-Meetup

Patient recruitment remains a critical bottleneck in clinical trials, impacting timelines, costs, and overall study success. Despite advances in technology and global trial expansion, nearly 70% of sites fail to meet enrollment targets, leading to significant delays.

This exclusive breakfast meetup brings together senior clinical operations leaders, site experts, and patient engagement specialists to exchange insights, discuss real-world challenges, and identify practical strategies to improve recruitment outcomes.

From Recruitment to Engagement:
A Paradigm Shift

The industry is shifting from a recruitment-focused model to a patient engagement-driven approach. Patient engagement is defined as how informed, supported, and motivated patients feel throughout the trial lifecycle.

The Role of Sites in
Recruitment Success

Sites remain at the heart of patient recruitment, yet strengthening site engagement and collaboration is essential to unlocking recruitment success.

Current Challenges:
  • Many lack adequate support and resources
  • Administrative burden reduces patient-facing time
  • Misalignment between sponsors and sites creates inefficiencies
What to Expect

Key Discussion Points

This exclusive breakfast session will bring together senior clinical leaders to explore:

Understanding the root causes behind ongoing patient recruitment challenges
Bridging the gap between protocol design and real-world patient needs
Improving site readiness, engagement, and recruitment performance
Leveraging data, digital tools, and AI for precise patient identification
Reducing patient burden to improve enrollment and retention rates
Strengthening sponsor–site collaboration for sustainable recruitment success
Participant Profile

Who Can Attend? We Welcome

This closed-door breakfast-meetup is designed for senior professionals involved in clinical trial execution and patient recruitment.

Strictly limited to senior clinical leadership

Clinical Operations Leaders (Pharma & Biotech)

Heads of Clinical Development / Clinical Program Directors

Site Investigators and Site Management Leaders

Patient Recruitment & Patient Engagement Specialists

Clinical Trial Managers and Study Leads

CRO Leadership and Feasibility Experts

Digital Health, RWE, and AI/Data Science Professionals in Clinical Research

Conference Agenda

Bright Start with Breakfast
08:00 – 08:45
Registration & Itinerary Collection
Opening Remarks
08:45 – 08:50
Welcome & Opening Remarks
Opening Words
  • Host / Conference Chair
  • Objectives of the Event
  • Setting the Stage: Why Recruitment Remains the #1 Bottleneck, Key Stats & Expectations for the Discussion
Keynote Presentation
08:50 – 09:15
Why Traditional Recruitment Models Are Failing And What Needs to Change
  • Strategic Challenges in Global Patient Enrolment
  • Impact on Timelines, Costs, and Study Outcomes
  • Moving Toward Patient-Centric and Data-Driven Models
Partner Slot 1
09:15 – 09:35
TBC
Panel Discussion
09:35 – 10:00
From Bottleneck to Breakthrough: Fixing Patient Recruitment Together
Panel Mix: Pharma/Biotech + CRO + Technology/Service Provider
  • Pharma: What’s Still not Working Internally?
  • CROs: Where Execution Breaks Down Across Sites and Regions
  • Service Providers: Role of Digital Tools, Data, and Community Outreach
  • Collaboration Gaps and How to Close Them
10:00 – 10:20
Coffee Break (20 minutes)
Presentation 1
10:20 – 10:45
Delivering Recruitment Success: Real-World Strategies That Worked
  • Innovative Recruitment Model or Campaign
  • Measurable Outcomes (Speed, Diversity, Retention)
  • Key Lessons for Sponsors
Fire-Side Chat
10:45 – 11:10
Small Teams, Big Pressure: How Biotech Companies Navigate Recruitment Constraints
  • Limited Resources VS Aggressive Timelines
  • Outsourcing Dependencies and Strategic Partnerships
  • Early Planning to Avoid Downstream Recruitment Failure
Presentation 2
11:10 – 11:35
Beyond Sites: Digital & Data-Driven Patient Identification at Scale
  • Using Real-World Data to Find Eligible Patients Earlier
  • AI-driven Patient Matching and Outreach
  • Breaking the 86% “Unreached Patient” Barrier
Interactive Panel Discussion & Audience Q&A (Solution and Innovation Focus)
11:35 – 12:10
Fixing the Recruitment Crisis: What Actually Works Today?
Speakers: CRO + Tech Provider + Pharma Innovation Lead
  • Digital Recruitment VS Traditional Referral Networks
  • Role of Patient Communities and Advocacy Groups
  • What has Shown Measurable ROI in Recruitment Acceleration
  • Where Investment is Actually Delivering Impact
12:10 – 12:15
Closing Remarks & Key Takeaways
Summary of Main Insights.

Choose Your Attendee Pass

Group Discounts Available: 10% off 2 Tickets , 25% off 3 Tickets.

Pharma / Biotech / Academia

£149
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Popular

Consultants & Solution Providers

£499
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Sponsorship Opportunities

Brand Exposure and Participation Opportunities
Apply for Sponsorship

Benefits Included

Networking Opportunities

Connect with industry experts and peers to expand your professional network.

Certificate of Attendance

A certificate for your professional development, showcasing your commitment to staying ahead in the industry.

Early-Bird Discounts

Take advantage of exclusive early-bird pricing for future events.

Interactive Engagement

Participate in audience discussions to make the event more engaging and tailored to your interests.

Event Location

Explore Basel And Its Rich Culture,
Architecture, And Cuisine!

Barcelona, Spain

Get Directions

Real Stories. Real Impact.
Real Inspiration.

Hear It from Our Satisfied Clients

Learn More

SanaClis

Thank you for an engaging event with everyone coming not just to listed but also to contribute. Special thanks to Andreas Panteli, Eric Hajjar, Evita P. Cornelia Baumgartner, Stefano Ferrara for navigating us through the morning.

Global Antibiotic R&D Partnership

So much expertise and above all so much energy in the room! Loved the engagement! So much expertise and above all so much energy in the room! Loved the engagement!

Novartis

Good Networking, nice presentations and discussions.

Wemedoo

Very nice organization with a set of important topics and knowledgeable speakers.

dsm-firmenich

It gave me valuable insights, broadened my understanding of different viewpoints, and emphasized the importance of clear, timely communication across all stakeholders.

Basilea

Excellent event with great speakers and insightful exchanges.

Evita

Thank you The experience was really unique, and I enjoyed that it was so interactive. I would definitely recommend the breakfasts meet up, because of the focused discussions in a more flexible way.

Nurcan

It was really a great event. Lots' of interaction and idea exchange. And WorldBI team made it very comfortable. It was truly a great event.

Bliss Biomedics Clinical Research

Thank you everyone for being so welcoming and engaging. Apologies I had to rush for my flight all though it is all cancelled. I guess we were talking about being flexible hope to see you all again.

Beverly

I sincerely enjoyed the breakfast meeting discussions, thank you very much again for the opportunity! It was overall a great meeting.

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